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Enhance Your Visibility Scenario for a Deployed Workflow

Beginner
15 min.
SAP Business Technology Platform, Beginner, Tutorial
Enhance your visibility scenario by configuring the status, phases, performance indicators, and attributes for the workflow added to track and analyze the business process.
You will learn
  • How to enhance your scenario by configuring phases, attributes, and performance indicators
  • How to activate the scenario
KavyaGowda-UAKavya M GowdaOctober 4, 2021
Created by
Kavya-Gowda
September 12, 2019
Contributors
Kavya-Gowda
KavyaGowda-UA

Prerequisites

When you add a workflow to your visibility scenario as a process participant, a set of attributes and performance indicators are automatically configured to your visibility scenario. You can navigate to the respective tabs in the Configure Visibility Scenarios application to view them. You can either choose to activate the visibility scenario without enhancing or you can further enhance the visibility scenario by adding phases, status, calculated attributes, and performance indicators.

  • Step 1

    1. Add a phase to your visibility scenario by choosing + icon in the Phases tab.

      Add phase

    2. Provide a the following details for the phase and choose OK.

      Field Name Value
      Name Confirm Equipment
      ID ConfirmEquipment
      Phase name

    3. In the Start Events drop down, select StartEvent1 Started and Change or Confirm equipment Created options.

      Field Name Value
      Start Events StartEvent1 Started, Change or Confirm equipment Created
      Phase start

    4. In the End Events drop down, select Change or Confirm equipment Completed option.

      Field Name Value
      End Events Change or Confirm equipment Completed
      Phase end

    5. Similarly, create another phase named Approve Equipment. Then, select the Approve Equipment Created option from the Start Events dropdown and Approve Equipment Completed option from the End Events dropdown and Save the changes.

      Field Name Value
      Name Approve Equipment
      ID ApproveEquipment
      Start Events Approve Equipment Created
      End Events Approve Equipment Completed
      Add another phase
  • Step 2

    1. Navigate to the Status tab.

    2. Under the Target section, provide the following details and Save the changes:

      Field Name Value
      Target Type Constant
      Target Value 30 Days, 0 Hrs, 0 Min
      Threshold 70 %
      Configure Target
  • Step 3

    1. Choose the Attributes tab, you can view a set of default attributes in the left pane.

      Attribute

    2. Add a calculated attribute by choosing the + icon.

      Plus attribute

    3. Add the following properties in the Add Calculated Attribute dialog.

      Field Name Value
      Name Time Taken To Approve Equipment
      ID TimeTakenToApproveEquipment
      Expression Type Duration between events
      Start Event Approve Equipment Created
      End Event Approve Equipment Completed
      Add attribute

    4. Save the changes.

  • Step 4

    1. Navigate to the Performance Indicators tab and add a performance indicator by choosing the + icon.

      Performance indicators

    2. In the Add Performance Indicator dialog, provide the following details and choose OK.

      Field Name Value
      Title Open Onboarding Requests
      Sub-Title By Phase
      ID Open_Onboarding_Requests
      Add performance indicators

    3. Choose the following options as shown in the General and Data section of the Performance Indicators tab:

      For General section:

      Field Name Value
      Title Open Onboarding Requests
      Sub-Title By Phase
      Description This performance indicator is for open onboarding requests.
      Representation Bar Chart
      Card Type List
      Chart Type Bar
      Level Instance

      For Data section:

      Field Name Value
      Measure Number of Instances
      Dimension Active Phases
      Add performance indicators details

    4. Choose the + icon under the Filters section of Performance Indicators to add a filter.

      Add filter

    5. In the Add Filter dialog, provide the following details:

      Field Name Value
      Attribute State
      Operator equal to
      Value Open
      Filter details

    6. Save the changes.

  • Step 5

    1. Save the scenario and then choose Activate.

      Activate

    2. Once the scenario is successfully activated, you can see the status of the Employee Onboarding Process scenario as Active.

      After activate

    Can you activate a visibility scenario without enhancing it?

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