Create a Visibility Scenario for a Deployed Workflow

Kavya M Gowda

February 26, 2021

Created by

September 12, 2019

Beginner

10 min.

Create a visibility scenario based on a workflow using the Configure Visibility Scenarios application.

You will learn

How to use the Configure Visibility Scenarios application
How to build a visibility scenario by adding workflows
How to activate the visibility scenarios

Prerequisites

You have set up the Workflow Management service. For more information, see the Set Up Workflow Management in Cloud Cockpit tutorial.
You have a deployed workflow. If you do not have a workflow deployed, then refer to steps 5 and 6 in Configure Business Rules, Workflow and Process Visibility tutorial.
You have set up business rules for determining equipment. To set up the business rules, see steps 1 to 4 in Configure Business Rules, Workflow and Process Visibility tutorial.

Visibility scenarios allow you to track the performance of end-to-end processes. In this tutorial, you can add workflows from SAP Workflow service to your visibility scenario to gain visibility on workflows. For more information, see Creating a Scenario.

Step 1: Create a scenario

Log on to the Workflow Management home screen and choose the Configure Visibility Scenarios tile.
Choose the + icon.
In the New Scenario dialog, provide the following details and choose Create.

Field Name Value

Name Employee Onboarding Process

ID EmployeeOnboardingProcess
Now, select the Employee Onboarding Process scenario which is in the Draft state to edit it.

Field Name	Value
Name	`Employee Onboarding Process`
ID	`EmployeeOnboardingProcess`

After creating a scenario, what state does it get created in? Active Draft De-active

Step 2: Add workflows

In this step, you add the onboard workflow to your scenario.

Under the Processes tab, choose the + icon and then choose Add Workflow from SAP Workflow Service to add a workflow to the scenario.
In the Add Workflow from SAP Workflow Service dialog, choose the workflow named Onboard.

This adds the workflow as a process participant and automatically adds all the events provisioned by the added workflow. It also adds the corresponding context of the workflow into the scenario.

Check the default State, Status, Attributes, and Performance Indicators that are pre-created for the given workflow.
Save the changes.

You have now created a visibility scenario with workflows.