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Set Up Business Process Management Services in Cloud Cockpit

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Set Up Business Process Management Services in Cloud Cockpit

Set Up Business Process Management Services in Cloud Cockpit

Set up services to automate and achieve operational insights into employee onboarding processes.

You will learn

  • How to enable and configure workflow, business rules and process visibility services

Intelligent Business Process Management is a family of services to automate business processes, manage decision logic and provide end-to-end visibility in your processes.

Users can now use SAP Cloud Platform Workflow, SAP Cloud Platform Business Rules and SAP Cloud Platform Process Visibility services together to create process extensions on top of any business application, orchestrate tasks or build process-centric differentiating applications.

In this tutorial mission, setup and use these services to automate and achieve operational insights into employee onboarding process.

Step 1: Check Entitlements

To create service instances for business process management services, you need to ensure that you have the right set of entitlements in your trial account.

  1. In your web browser, open the SAP Cloud Platform Trial cockpit.

  2. Click Enter Your Trial Account to navigate into the trial account

    Open Trial Account

    The trial account should contain one subaccount and space

  3. Click the subaccount.

    Enter Trial Subaccount
  4. Click Entitlements from left panel to check if you have all the below listed entitlements in your subaccount. These entitlements are needed to run other tutorials of this mission.

    Entitlement Description
    Business Rules, Workflow and Process Visibility These are core services of Intelligent BPM which will be needed to run the next tutorials.
    Portal, Application Runtime, HTML5 Applications These services are needed to setup and access Process Visibility and Workflow applications from Fiori Launchpad
    Connectivity This service is needed to create and configure destinations

    If you do not see these entitlements in your subaccount, then do the following:

    • Click Configure Entitlements.

    • Next click Add Service Plans.

    • In the popup, search for the entitlements listed below and select the service plan.

    • Once you have selected all the entitlements, click Add Service Plans to complete the configuration.

      Check Entitlements
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Step 2: Download multitarget application file

Download the from GitHub in your local file system.

This multitarget application when deployed will create (a) new service instances for workflow, business rules and process visibility in the Cloud Foundry environment, and (b) an application to access the business rules editor and Fiori Launchpad for workflow and process visibility applications.

Download MTA
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Step 3: Access SAP Web IDE
  1. In your web browser, open the SAP Cloud Platform Trial cockpit.

  2. Choose Launch SAP Web IDE.

    If you are new user then Web IDE Full-Stack will not be enabled for your account and you will see a message saying “SAP Web IDE Full-Stack is not be enabled for this account”. Follow the instructions on the Web IDE page, to enable the Web IDE.

    Launch Web IDE
  3. In the navigation area of SAP Web IDE, choose the Preferences icon.

    Open Preferences
  4. Select the Extensions preference and search for workflow.

  5. Click the toggle button to switch on the Workflow Editor extension and Save the changes.

    If a confirmation popup appears, then click Refresh to apply the changes.

    Enable Workflow Feature
  6. Select Cloud Foundry preference.

  7. Enter the following details, and Save the changes:

    Field Name Value Example
    API End Point Your trial API End point or depending upon the region of your trial account
    Organization Your trial organisation trial_P237800
    Space Your trial space dev

    In the credentials popup, enter your trial user email and password. If you normally login via single-sign on, login with your domain password.

    Configure Cloud Foundry
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Step 4: Import multitarget application
  1. In the navigation area of the SAP Web IDE, choose the Development icon.

  2. Right-click the Workspace root folder, then choose Import | File or Project.

    Open Web IDE Development
  3. In the Import dialog, browse for the file that you downloaded in your local system and choose OK.

    Import MTA
  4. The multitarget application gets imported under the Workspace folder and the file structure is shown below.

    Ensure you have chosen Show Hidden Files to be able to view the app-router file structure as shown.

    Open Hidden Files
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Step 5: Build and deploy

When you build and deploy this application, new service instances will be created for each workflow, business rules and process visibility service in Cloud Foundry.

  1. Right-click on the BPMServicesFLP project and choose any of the Build options.

    Build MTA
  2. After the build has completed, navigate to the mta_archives | BPMServicesFLP_0.0.1.mtar file.

    Build MTABuild MTA
  3. Right-click BPMServicesFLP_0.0.1.mtar and choose Deploy | Deploy to SAP Cloud Platform.

    Deploy MTA

    In the popup, select the Cloud Foundry API Endpoint, Organisation and Space where you would want to deploy the application.

    Deploy MTA

    There could be deployment errors:

    • if you have not enabled the entitlements of workflow, business rules, process visibility and portal. Ensure that you have followed Step 1 to do the necessary entitlements.

    • if you have already created an instance of either workflow, business rules or process visibility created with same name. In that case, update the modules and resources section in mta.yaml to replace that service instance name with a new unique name.

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Step 6: Assign roles
  1. In your web browser, open the cockpit of SAP Cloud Platform Trial.

  2. Click Enter Your Trial Account

  3. Open Security | Role Collections and click New Role Collection to add new roles.

    New Role Collection

    Enter Name as BPMServices and Description as Roles to access Intelligent BPM services. Save the changes.

    New Role Collection
  4. Click BPMServices to navigate into role collection to add roles.

    Open Role Collection
  5. Click Add Role and select the following roles to add them to the role collection one by one. In Add Role popup, click Save after each selection.

    The application identifier changes depending upon the region where the BPM services are entitled from. You will notice a different number at the end of the application identifier if the region is not Europe(Frankfurt).


    Application Identifier Role Template and Role
    bpmrulebroker RuleRepositorySuperUser
    pvreuserservice PVDeveloper
    workflow WorkflowAdmin
    All Roles Added
  6. To assign the role collection to your trial user, switch to Security | Trust Configuration and select SAP ID Service.

  7. In the Role Collection Assignment page, enter your trial user email and click Show Assignments.

    If you are adding the role collection for first time, you will get a popup to select Add User.

  8. Click Assign Role Collection and select BPMServices role collection.

Which roles you added in role collections?
Step 7: Create destination for API Business Hub

The sample business rule used in this scenario is published in API Business Hub. This destination will be used in SAP Cloud Platform Business Rules to connect to API Business Hub to discover and import sample rules.

  1. Go back to the subaccount trial and switch to Connectivity | Destinations from the left-hand navigation.

  2. Click New Destination.

  3. Enter the following details under Destination Configuration:

    Field Name Value
    Authentication BasicAuthentication
    User your trial user id
    Password your trial password
    Create Destination
  4. Save the destination.

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Step 8: Create destination for Business Rules APIs

The sample workflow calls business rules to determine the list of equipment needed for the new hire. This destination (BUSINESS_RULES) will be used while modelling the workflow to call the business rules APIs.

Choose New Destination, and enter the following data:

Field Name Value
Authentication OAuth2ClientCredentials
Client ID <use your client ID from the Business Rules service instance>
Client Secret <use your secret from the Business Rules service instance>
Token Service URL https://<userid> where userid is your trial account user id

Replace eu10 with us10 in the URLs if your trial account is in US region. For example, the URL in above destination will become:

To get Client ID, Client Secret and Token Service URL, (a) navigate into your dev space in your trial account, (b) select Service Instances from left panel, (c) search for rules, and then select businessrules service instance and (d) navigate into businessrules to get clientid, clientsecret, and url.
Get Security Token

Configure Destination
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Step 9: Access applications

These applications will be used in the next tutorials to work with business rules, workflow and process visibility. One of these links is for the Fiori Launchpad which will be used to access workflow and process visibility applications and another link is to access business rules editor.

You can open both the links in different browser tabs and use them in further tutorials.

  1. Click Spaces and then navigate into dev space.

  2. In dev space, click Applications and from among the available applications select BPMServicesFLP_appRouter application.

    Open Application
  3. In the Overview section, click app-router link to open workflow, business rules and process visibility applications.

    Log on with your trial user ID and password.

    Open FLP

    The app-router link will open the SAP Fiori launchpad with Workflow and Process Visibility tiles.

    Open BPM FLP

    In the same app-router link, copy and paste this URL fragment /comsapbpmrule.ruleeditor/index.html in the end to open business rules editor.

    For example:

    Open Rule Editor

These steps complete the setup of the starter scenario for Intelligent Business Process Management in your trial account. In the next tutorial, you will access the sample content of these different services, quickly set them up in your account and then run the scenario to get an integrated experience.

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