Add Action to Business Process

1. In the Process Builder canvas, click the + in output connector of Auto Approval Notification.

   

2. In the list, choose Actions > Browse library.

   

3. In the action library pop up, enter the action name like Sales Order, to find the list of actions on sales order published by you in the library.

   

4. From the filtered list of actions, click Add on the action which is to create sales order.

   This will add the action to connect process to the backend system in your business process.

   

1. In General tab of action parameters, choose the corresponding Destination variable that you previously created.

   

2. Click Inputs tab, and map each input to the actual process content.

   Input Field	Process Content
   DistributionChannel	Order Processing Form > Distribution Channel
   OrganizationDivision	Order Processing Form > Division
   PurchaseOrderByCustomer	Order Processing Form > Order Number
   SalesOrderType	Order Processing Form > Sales Order Type
   SalesOrganization	Order Processing Form > Sales Organisation
   SoldToParty	Order Processing Form > Ship To Party (Customer)

   

3. In Outputs tab, check to make sure all outputs are same as defined in the action project.

   

4. Finally, update the connections of Order Confirmation Form activity in the business process such that once the order is confirmed the sales order is created in the backend system.

   • select and delete the output connector from Order Confirmation Form to End activity.

   
   • Drag and drop the + in the output connector of Order Confirmation Form to the action activity.
   

   You can connect these nodes by simply dragging and dropping the lines. If a connected line can’t be moved, simply click and delete the line, then drag and drop the resulting unconnected line to the proper node.

   The final process should be same as shown below. Ensure that you have the right connections such that Auto Approval Notification Form and Order Confirmation Form connects to Action activity.

   

5. Click Save to save your work.

You will now release and deploy your project. The release process allows for semantic version control with format X.Y.Z, where you will be able to increment your project release version based on a major version change (X), minor version change (Y), or bug/patch version change (Z). Deploying your project will allow you to set the proper parameters, if necessary, to allow for project execution.

There are two possible situations:

• When you’re releasing a new business process project, enter a brief summary of the changes in the Release Notes (optional) then choose Release.
• When you’re releasing a modified version of a business process project that is already released, in the release Version Contains dialogue, select one of the following:
  • Select Bug Fix to indicate bug fixes. It updates the third digit of the version number.
  • Select Minor Changes to indicate small modifications. It updates the second digit of the version number.
  • Select Major Changes to indicate important modifications potentially leading to incompatibility between versions. It updates the first digit of the version number.

1. In the Process Builder, click Release.

   

2. For the first version, add a Version Comment if needed and click Release.

   
   • For the additional version, choose the type of version, add a Version Annotation if needed and click Release.
   

3. The successfully released project is ready to be deployed.

   If needed, you can refer to the Documentation.

   

You can deploy business process projects from each released version of the project in the Process Builder or through Lobby.

1. From the released version of the business process project in the Process Builder, click Deploy.

   

2. From the drop-down select the destination S4HANACloud and click Confirm.

   Variables allow you to reuse certain information for a given business process project deployment.

   You use variables to pass parameters to automations. You can create variables in the Process Builder for which you can later set values when deploying the business process project. For example, in the current use case, you have created a Destination variable. Please use the same destination S4HANACloud.

   

3. Click Deploy.

   

   The successfully deployed project is ready for running and monitoring.

   If needed, you can refer to the Documentation.

   

   You’ve successfully imported a sample process, added an action to create a sales order and configure the action with the environment variable to get the connection details from destination in SAP BTP cockpit.