Modify the process of your Use Case Buddy and connect it to your Work Zone site and app

You’ll need to set up the correct email configurations so that the right people in your organisation are the reviewers. The first email step in this process is to send a notification to the IT team/SAP Build Admins. They can then review the submitted use case information. Now you will configure the email notification that will be sent to them when a new Use Case idea is submitted.

1. Open your imported automation for the Use Case Buddy within SAP Build Process Automation.

2. Change up the correct address of your reviewer. This person will get all the notifications about new submitted use cases, so this might be your IT Admin or CoE team. The email address can be entered in the email header.

   

3. Feel free to also change up the content of the mail. Edit the mail body to reflect your thoughts on how such a email should look like. Make sure to change the link of the inbox.

   

4. Similarily, edit the email body of the other email steps - for instance if an Use Case gets denied.

5. Go to the approval step and enter the email address of your SAP Build Admin/IT admin.
   Following the same approach, also change the recipient for the use case auto approval form to this person.

   

In the previous tutorial, you created an action project that will post the ideas in a chosen workspace of SAP Build Work Zone. Now you will insert that action project in this approval process so that approved ideas get displayed on the Work Zone site.

1. Click on the + icon under the left branch of the approval form (success branch) to add a step. Select Actions now.

1. Now search for the action project you created and add it.

   

2. Rename the step to Submit idea to Build COE. Make sure a destination variable is selected, if not, please create one.
   Under Run step on behalf of, select Approval form. Leave the input parameters as it is.

   

   Go to the Inputs tab, map, choose postmessage to Content and title to Name

   

3. Similarily add another action project under the Auto approval form in the default branch of the Condition.

   

4. After all the configuration, make sure to save it and release it.

   

5. After releasing, deploy your project. Select the target you created to connect to SAP Build Work Zone to define the target variable.

   

In order for the Use Case Buddy to be able provide submitted ideas to your process you have to connect SAP Build Apps and SAP Build Process Automation. You will do this using a destination in the following step.

1. Make sure your process automation destination setup is completed.

2. From your Build Lobby, select Options of your Use Case Buddy process and click on Publish to library.

   

3. Click on Publish to publish your process automation content. This way it becomes accessible for SAP Build Apps.

   

4. Open your Use Case Buddy app project in SAP Build Apps, go to DATA tab and Add Integration and select SAP Build Library by clicking on LIBRARY.

   

5. Select your Usecase approval process from the library and enable it.

   

✅ You just modified your process so that the right people are notified.

✅ You connected your process to your Work Zone site so that submitted ideas will be displayed.

✅ You connected your process to your app so that submitted ideas will get forwarded and processed.

You successfully integrated SAP Build Apps, SAP Build Process Automation and SAP Build Apps Work Zone Advanced Edition! Your Use Case Buddy is now setup.

Now you finally only need to customize the app to your needs (f.ex. the branding, the questions) and deploy it in the last tutorial: “Customize the Use Case Buddy App to your needs” of the Use Case Buddy. See you there!