---
parser: v2
auto_validation: true
time: 20
tags: [ tutorial>beginner, products>sap-business-technology-platform]
primary_tag: products>sap-workflow-management
slug: cp-starter-ibpm-employeeonboarding-5-run
canonical_url: https://developers.sap.com/tutorials/cp-starter-ibpm-employeeonboarding-5-run
---


# Run the Employee Onboarding Sample Scenario
<!-- description --> Now that your workflow is set up, business rules are integrated and visibility scenario is configured, run your workflow and visualize it.

## You will learn
  - How to start the workflow from Monitor Workflow application
  - How to track and view workflow progress from Process Visibility Workspace
---

### Set up sample events for workflow

First, we will import sample events & data, process these events and view them in workspace using different process visibility applications. This is mainly done to give you a demo-ready workspace with pre-filled data. Later, you will run the `employee onboarding` workflow and see the process workspace being updated automatically in real time.

1. Download the events `Employee_OnboardingEvents.json` file from [here](https://github.com/SAP-samples/cloud-process-visibility/releases/download/1.0.0/Employee_OnboardingEvents.json).

2. In the Workflow Management Launchpad, click the **Event Acquisition** tile.

    >You got the workflow management application link in the last step of the set up tutorial. The link would be like:  

    > `https://<subdomain>.cockpit.workflowmanagement.cfapps.<eu10 or us10>.hana.ondemand.com/cp.portal/site#Shell-home`

    ![Import Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/eventaquisition_1.png)

3. To import the sample events from the downloaded events file, choose **Import**.

    ![Import Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/eventaquisition_2.png)

4. **Browse** to the downloaded events file location, select the file and click **Import**

    ![Import Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/importevents.png)

5. Once the events are imported successfully, choose **Filter**, select **Process Definition ID** and enter `onboard` to see all the imported events.

    ![See Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/eventaquisition_3.png)

    ![See Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/eventaquisition_4.png)

    All the sample events are displayed.

    ![See Events](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/eventaquisition_5.png)


### Process the Employee Onboarding events


1. In the Workflow Management Launchpad, click the **Monitor Visibility Scenarios** tile.

    ![Open Monitor Scenario1](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/monitorscenario.png)

2. Select `Employee Onboarding` scenario and click **Process Data**.

    ![Process Events Data](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/processdata.png)

3. **Refresh** to see the processing details.

    ![View Processed Data](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/processeddata.png)


### View the process visibility workspace

1. In the Workflow Management Launchpad, click the **Process Workspace** tile.

    ![View Scenario1](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/viewscenario.png)

2. Click `Employee Onboarding` scenario to open the process workspace.

    ![Open Scenario](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/openscenarioworkspace.png)

3. The process visibility workspace for `Employee Onboarding` scenario is displayed with sample data.

    ![View Scenario2](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/viewscenario_2.png)



### Execute the workflow sample application


Now, you will run the workflow and see how the new events and data are automatically processed and shown in process workspace in real time.

1. In the Workflow Management Launchpad, open the **Monitor Workflow - Workflow Definitions** tile to see all deployed workflow definitions.

    ![Open Monitor Workflows](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/monitor-workflow.png)

2. Select the `onboard` workflow, and choose **Start New Instance**.

3. The start context is already filled. Choose **Start New Instance and Close**.

    ![Start New Instance](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/start-new-instance-json.png)  

4. Choose **Show Instances** to see all workflow instances of the onboard workflow definition.

    ![View Details of Instance](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/workflow-instance-1.png)

5. Go back to the Workflow Management Launchpad homepage. The **My Inbox** tile shows one open task.

    ![Open Task in My Inbox](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/open-task.png)

6. Click the **My Inbox** to display the `Confirm or Change Equipment` workflow task.

    - You can add or delete the equipment, by choosing the **Add** and **Cross**  in **Equipment Needed** section.

    - To complete the task, choose **Confirm**. The task then disappears from the list.

    ![Confirm Task](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/confirm-equipment.png)


### View process visibility workspace

1. In the Workflow Management Launchpad, open **Monitor Visibility Scenarios** application, click **Process Data** and **Refresh** to see the new batch of processed events.

    ![New Workflow Event Processed](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/processworkflowevents.png)

    > If *Schedule Job* in *ON* then the events are automatically processed at an interval of 5 minutes.

2. Go back to Workflow Management Launchpad, choose the **Process Workspace** tile and open `Employee Onboarding` scenario.

    > You will notice that the **Open Instances** number has changed which means the workflow instance has been processed and its progress can be tracked from this process visibility workspace.

    ![Process Workspace](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/viewscenario_3.png)    


### Continue with the workflow execution


1. Go back to **My Inbox** application, click **Approve** to approve the `Approve Equipment` task:

    - If you do not see the task, refresh the **My Inbox** tile to see the `Approve Equipment` task.

    The `Approve Equipment` task shows the equipment configured by the buddy. As a manager, you can either approve or reject the proposed equipment for the new hire. To complete the task, choose `Approve`.

    ![Approve Equipment](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/approve-equipment.png)

2. **Refresh** the tasks list and execute the **Accept Workplace** task:

    > As a buddy, click the **Accept Workplace** to complete the task. The workflow status is set to **Completed**.

    ![Accept Equipment](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/accept-equipment.png)

3. In the Workflow Management Launchpad, open the **Monitor Workflow - Workflow Instances** tile, choose the filter button, select the **Status** option and choose the **Completed** status.

    ![View Completed Workflow Instance](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/instance-filter-1.png)

    >Now, you see the completed workflow instance. You can choose to see the **Execution Log**.

    ![View Details Completed Instance](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/completed-instance2.png)


### View process visibility workspace for completed workflow

1. In the Workflow Management Launchpad, choose **Monitor Visibility Scenarios** to process the new set of events.

    ![See Processed data](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/processeddata_2.png)

2. Go back to the homepage, choose **Process Workspace** tile and open the `Employee Onboarding` scenario.

    >You will see that the **Completed Instances** and **Cycle Time** numbers have changed.

    ![View Scenario4](https://raw.githubusercontent.com/sap-tutorials/Tutorials/master/tutorials/cp-starter-ibpm-employeeonboarding-5-run/viewscenario_4.png)

Congratulations. With this, you have successfully completed the mission on **Automating and Extending Employee Onboarding** process using Workflow Management. In this mission, you learned about Workflow, Business Rules and Process Visibility capabilities of **SAP Workflow Management** and how they come together to help you automate processes and decisions, together with providing an out-of-box visibility into the workflows.



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