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Create Workflow Instances for Process Visibility

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Create Workflow Instances for Process Visibility
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Create Workflow Instances for Process Visibility

10/03/2019

Create workflow instances to see how events from different types of workflow activities combine to provide an overview to analyze the progress and identify inefficiencies in the workflow.

You will learn

  • How to create a workflow instance in the SAP Cloud Platform Process Visibility Workspace

Process Visibility applications have pre-built integration with SAP Cloud Platform Workflow which makes it easier to discover available workflows and import the required events and context attributes.

Once you have modelled and activated the business scenario, go to your Monitor Workflows application and start a new instance of the workflow. Once the workflow has started, you will see the start and other events being received by the process visibility service. You can see these events using the Event Acquisition application and process them using the Monitor Scenario application.


Step 1: Access the SAP Cloud Platform Workflow Fiori Launchpad
  1. Log in to SAP Cloud Platform Workflow Fiori launchpad.

  2. Click the Monitor Workflows tile.

    Fiori Launchpad window
Log on to answer question
Step 2: Create a new instance for the workflow
  1. Search and select the workflow definition onboard for which you want to create an instance and click on Start New Instance.

    New instance creation
  2. Provide the starting payload and click Start New Instance.

    Payload
  3. Click on Show Instances to view the created instance.

    Show instances

    You should be able to see the newly created workflow instance.

    Show instance details
  4. Click on Home and navigate to SAP Cloud Platform Workflow Fiori launchpad.

    Home screen
  5. You should be able to see the increased count of tasks in the My Inbox tile.

    My Inbox tile
  6. Click My Inbox tile to open the application. You can see the new task in the list.

    New task

    Before you Confirm the task, access the Event Acquisition application to familiarize yourself with the acquired events. For more information on Event Acquisition application, refer to Monitor Events Acquired using the Event Acquisition Application.

    You can move forward in the workflow by Confirming the task.

What happens after you start a new instance of the workflow?
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Next Steps

Prerequisites

  • You have your workflow modelled, built and deployed on Cloud Foundry environment using SAP Cloud Platform Workflow. If you do not have workflows configured, then refer to the following blog.
  • You have created a portal site to create Monitor Workflow and My Inbox tiles. To learn on how to create a Monitor workflows and My Inbox tiles, refer to Help Portal.
  • You have WorkflowParticipant, WorkflowAdmin and WorkflowInitiator roles assigned to your user.
  • You have set up the SAP Cloud Platform Process Visibility in your Cloud Foundry tenant.
  • You have PVAdmin, PVDeveloper and PVOperator roles of SAP Cloud Platform Process Visibility assigned to your user. For more information on how to assign these roles, refer to Assign the Process Visibility Roles to Users.
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